Upload a Roster File

You can add students to a class roster by uploading a roster file containing information for each student.

Prerequisites

Prepare a Roster File

1. Open the Roster Upload page.

   From either My Classes or ClassView, click Upload Roster under Class Tools.

   Note: If you selected to use self-enrollment when creating the section, Class Key Settings is displayed instead of Upload Roster.

   You can still upload a roster file if needed. Click Roster to open the Roster page, and then click Upload on the Roster page.

2. Select the file to upload.
   1. Click Browse or Choose File, depending on your browser.
   2. Navigate to the file you want to upload.
   3. Click Open or Choose, depending on your browser.
3. Click Upload file.

   The Roster Upload – File Review page opens.

4. Verify that the displayed roster information is correct.
   1. Confirm that the column headings are correct.

      If needed, select the item — Username, Fullname, First Name, Last Name, Email Address, Password, or Student Number — that correctly describes the information shown in that column.

      Important: If the column heading is incorrect, your class roster will not be correct.
   2. Confirm that each student on your roster is shown.
      • If some students are not shown, click Back, correct and save your roster file, and start again.
      • If a student is shown that should not be added to your roster, click trash icon to remove the student.
   3. Confirm that the information for each student is correct.

      If some information is not correct, click Back, correct and save your roster file, and start again.

5. Click Next.
6. If not specified in your roster, create usernames for the students you are adding.

   Depending on the information in your roster, you can create usernames based on full names, email addresses, or student ID numbers.

   1. Select how you want to create usernames.
   2. Click Generate Usernames.

   Usernames are created for the students in your roster using the following rules:

   Based on:	Rule	Student Information	Username
   Full names	lastname.firstname	Mary Allen	allen.mary
   Email addresses	The user identifier of the email address (before @)	mrallen@example.org	mrallen
   Student numbers	studentID	242052	242052

   If the username is already taken, a period and a number are appended to it, for example, allen.mary.2 or mrallen.3.

   Note: If your roster includes email addresses, that information is compared with existing students in WebAssign. If a matching student is found, that student's username is listed.

   Usernames are not case-sensitive, so MaryAllen, maryallen, and mArYaLlEn are all the same username.

7. If not specified in your roster, create passwords for the students you are adding.

   To do this	Do this
   Do not set an initial password	Select No initial password. Note: This option is available only if your roster contains email addresses.
   Set the same initial password for all of your students	Select Use the same password for all of my students. Type the initial password to use. Click Generate Passwords.
   Set each student's initial password to their username	Select Make students' passwords the same as their username. Click Generate Passwords.

   If you selected to create passwords, the passwords are listed for each student.

8. Click Next.
9. If needed, select additional actions on the Roster Upload - Options page.

   This page is only displayed in some situations.

   In this situation	To do this	Do this
   Your class already has enrolled students that are not listed on the roster you provided.	See which students are enrolled but not on the roster you provided.	Click usernames.
   	Drop enrolled students not listed on the roster you provided.	Select Mark these usernames as dropped.
   	Not drop any students, but add the students on the roster you provided.	Select Leave these usernames active on my roster.
   Some students listed on the roster you provided are currently enrolled in a course in WebAssign.	See which students have current WebAssign accounts.	Click these accounts.
   	Replace these students' current passwords with the initial password you specified.	Select Overwrite passwords.
   	Replace these students' current email addresses with the information in the roster you provided.	Select Overwrite email addresses.

   Note: Do not change existing students' passwords without a good reason.

   Click Continue.